We will be making a site visit before Novacon, and unless we are satisfied that the conditions in our contract have been met, we will address the concerns about security of those potential members of the convention who have not yet paid for membership, by cancelling our use of the Adelphi on security grounds. At that point we shall be forced to cancel the Eastercon and refund all membership payments, which if we don’t have a large enough membership by then we will have to do anyway for financial reasons.
No, we are not joking. We are taking it as seriously as that. We have looked for other hotels, but they seem simply financially unviable at this point. If anyone can find us a hotel of a similar size that is empty over the Easter weekend in 2007, and offers a similar rate for function space, bedrooms and food, we would be interested to hear about their findings.
As we see it, there are now three possible outcomes to this situation:
1) We get what we have contracted from the Adelphi, and enough members to make it viable, and have ourselves a Convoy.
2) The Adelphi is unable to demonstrate to us that it has fully addressed all our security concerns, and we are forced cancel Convoy.
3) The Adelphi does its bit, but we have too few members to be able to fill the hotel to the level required in the contract, and we are forced to cancel Convoy.